Notion has become one of the most popular tools for managing notes, tasks, and projects in a single workspace. Whether you’re organizing personal plans or collaborating with a team, you can open your work on Windows, macOS, Android, iOS, and the web.

With so many supported platforms, one question comes up quickly: does Notion sync across devices? In this guide, I’ll explain how syncing works, how it behaves offline, and what to do when something doesn’t update.

So, does Notion sync across devices?

Yes. Notion automatically syncs your workspace across every device where you’re signed in, using the cloud. A change you make on one device shows up on the others in near real time, as long as you’re connected to the internet.

Sign in with the same account everywhere and you’ll see the same workspace on every device. Your edits are saved to Notion’s servers in the background, so you can pick up right where you left off, whether you started on the web, a laptop, or your phone.

This means you can start writing a note on your phone and continue editing it later on your computer without manually transferring anything.

How does Notion sync work?

Notion is a cloud-based service, which means your workspace is stored online and synchronized across your devices. When you edit a page, your changes are saved to Notion’s servers and then made available on your other devices.

For example, you can create a template on your MacBook using Notion for Mac and continue working on it later on your Windows PC using Notion for Windows. As long as you’re signed in to the same account and have an internet connection, your changes will sync automatically.

Syncing is on by default and always running while you’re online. There’s no manual sync button, and you don’t need to refresh the app or website. If an update seems delayed, restarting the app usually fixes it.

What happens when you’re offline?

Online syncing needs an internet connection, but Notion now has a dedicated offline mode. It isn’t automatic for every page, so a few details matter:

  • It works only in the apps. You can make pages available offline in the desktop and mobile apps, but not in a web browser.
  • You enable it per page. Open a page, tap the ••• menu, and turn on Available offline. You can see everything saved on your device under Settings → Offline.
  • It’s device-specific. A page you make available offline on your laptop isn’t automatically available on your phone. Turn it on separately on each device.
  • Sub-pages aren’t included. If a page has sub-pages, download each important one individually.
  • Paid plans get some pages automatically. On the Plus, Business, and Enterprise plans, Notion also downloads your recently visited and favorited pages. You can turn this off under Settings → Offline by switching off Automatic downloads. On the free plan, you choose the pages yourself.
  • Databases are partly downloaded. For a database on an offline page, Notion saves only the first 50 rows of its first view. Download any additional rows you need individually.
  • Some features need a connection. Embeds, forms, buttons, and AI blocks won’t work offline, and you can’t share a page or change its permissions until you’re back online.

Edits you make offline are saved on your device and sync once you reconnect. Text edits usually merge automatically, even if someone else changed the same page, but non-text changes can conflict.

For example, if two people change the same database property offline, only one change is kept. On mobile, Notion recommends connecting to Wi-Fi so your offline edits sync reliably.

What about Linux? As far as I can tell, Notion doesn’t offer an official Linux desktop app. You can use Notion in a web browser, but offline mode isn’t available there. Unofficial desktop wrappers exist, but Notion doesn’t support them.

If syncing seems stuck

  1. Check that your internet connection is working.
  2. Make sure you’re signed in to the same account on every device.
  3. Look at the sync status indicator to see whether your latest changes have uploaded.
  4. On mobile, connect to Wi-Fi if you made edits offline.
  5. Restart the app or reload the page.

FAQs about Notion sync

Does Notion sync automatically?

Yes. While you’re online, your workspace syncs across all signed-in devices. You don’t need to refresh anything, and there’s no manual sync option.

Does Notion work offline?

Yes, in the desktop and mobile apps. You need to make pages available offline first, and you have to do it on each device. Changes sync when you reconnect. Offline mode isn’t available in web browsers.

How do I make sure my Notion pages sync everywhere?

Sign in with the same account on every device and stay connected to the internet. If you plan to work offline, mark the pages you need as available offline on each device beforehand.

Why aren’t my offline changes showing on my phone?

Your changes may not have synced yet. Notion recommends Wi-Fi for syncing offline edits, so connect to Wi-Fi, check the sync indicator, and restart the app if needed.

Final thoughts

Notion syncs automatically across all your devices whenever you’re online, with no setup required. For offline work, plan ahead: mark your important pages as available offline on each device, and your changes will sync once you reconnect.